Your trusted
property partner
One platform for your entire portfolio — properties, tenancies, utility meters, maintenance, gate security, compliance, billing, and emergency response. Everything logged, everything auditable, all under an AI insights assistant named Alvin.
- Append-only audit trail
- Web + iOS + Android
- Works offline in the field
Engineered for real
property solutions.
Every module below ships today and can be switched on or off per workspace. Turn on what you run; leave the rest out of your team’s way.
Meet Alvin — your AI insights assistant
Ask about your portfolio in plain language. Alvin reads the records you already have — open tickets, overdue approvals, meter anomalies, expiring permits — and answers with the specifics, scoped to exactly what your role is allowed to see.
Custom Forms
ISO 9001:2015 ReadyBuild unlimited digital forms — permits, inspections, compliance docs — with drag-and-drop. Each template carries its own series prefix, so every submission gets an operator-facing reference number your auditor will recognise.
Gate Passes & QR Control
Turn approved visitor and contractor requests into single-use QR codes. Share a public link with the visitor — no app required. Security scans at the gate and the pass expires on entry.
Service Requests
A six-stage board — Backlog, Todo, In Progress, In Review, Completed, Archived. Drag to reassign, comment inline, and keep closed work off the primary board without losing its history.
Move-In & Move-Out
Run the full tenancy handover: request, approval, scheduled slot, and inspection checklist. Move-outs close the tenancy without erasing it, so the outgoing tenant stays fully auditable.
Properties & Smart Meters
Organise units by category and attach electric, water, solar, or gas meters to each one. Vacant units are watched automatically — staff are alerted the moment a meter ticks up with nobody in residence.
Tenancy & Utility Log
Tenants log daily readings straight against their own unit’s meters — no manual picker, no wrong-meter entries. Readings are immutable once written; corrections land as new rows.
Tenant Invoices
Invoice tenants for rent, fees, and metered utilities. Recurring schedules generate on their own; manual payments are recorded against the invoice and every void leaves a trace.
Granular roles on an append-only audit trail
Go beyond Admin / Manager / Tenant — define roles like Shift Supervisor or Night Inspector with their own capability bundle. Tenancies, meter readings, role assignments, and capability grants are then tamper-resistant at the database layer: every change is written with actor, timestamp, and diff, and corrections land as new rows rather than silent overwrites.
- Tenancies frozen once ended
- Readings immutable after insert
- Role changes logged with actor
- No silent overwrites
Compliance, Permits & Licences
Track certifications, permit applications, and licence renewals with their expiry dates. Anything date-stamped surfaces on the shared calendar before it lapses.
Emergency Response
A centralised hotline plus brigade roster for fire, medical, equipment failure, and security incidents — raised from any device, coordinated in one place, and logged end to end.
Messaging
Channels, group chats, and direct messages for staff, plus scoped tenant-to-staff threads. Real-time, searchable, and documented against the workspace.
Memos & Announcements
Publish building-wide notices with a rich-text editor, target them at the right audience, and see exactly who has received them.
Real-Time Alerts
Every request, approval, and emergency fires an in-app toast, an OS-level browser notification, and a mobile push — with a distinct tone when the stakes are high.
Calendar & Reminders
Inspections, permit expirations, insurance renewals — any form field flagged as a date lands on the shared workspace calendar with colour-coded urgency and automated reminders.
Reports & Dashboards
Configurable widgets and saved dashboard views per role, so the security desk, the engineering team, and the GM each open to the numbers they actually own.
One platform.
Every device.
Whether your team is at the desk or out on the floor, ManageProSystems is there — the same records, the same permissions, on whatever they are holding.
Web Dashboard
Full command center for your operations team. Manage, report, and oversee from any browser.
Mobile App
Purpose-built for tenants, security, and inspectors. Scan gate-pass QR codes and file reports on Android or iOS.
Real-Time Sync
Updates land instantly across every device. Submissions made without signal are queued and replayed once the phone reconnects.
Driven by
innovation.
A comprehensive platform that lifts operational efficiency while improving the experience on the other side of the counter — for administrators and tenants alike.
Get StartedAI-Powered Intelligence
Alvin, the built-in insights assistant, answers questions about your portfolio in plain language — overdue tickets, expiring permits, unauthorised meter usage on vacant units — and never returns a record the asker is not entitled to see.
Audit-Grade by Default
Tenancies, utility readings, role assignments, and capability grants are append-only at the database layer. Every mutation is written with actor and diff. Built for internal audit and regulatory review — not retrofitted for it.
Property-First Architecture
Track meters and inspections against your units whether or not they are tenanted. Anomaly detection watches vacant-unit consumption, so unauthorised usage surfaces before it becomes a dispute.
Built for Philippine Property Managers
Local workflows, Asia/Manila reporting dates, ISO 9001:2015-ready form templates with your own series prefixes, and gate-pass flows shaped around how Philippine condominiums and estates actually run their gates.
Mobile-First, Offline-Ready
QR scanning, push notifications with a distinct emergency tone, and a mutation queue that holds submissions made without signal and replays them on reconnect — because basements and stairwells have no bars.
Scales With Your Portfolio
From a single building to a thousand units — category-based organisation, custom roles, per-workspace module toggles, and row-level tenant isolation that adapts to your org chart.
Ready to manage
smarter?
See how ManageProSystems fits your operation in a walkthrough with a real workspace — no cost, no obligation.
Or reach out at hello@manageprosystems.com